We’ve this fair bit of security concern where we’re trying to make our boards accessible (at least, view rights) to internal email addresses that do not have enterprise license like myself, however, we can’t do that in a continuous/regular fashion as each board has to be made accessible individually to 10s and 20s and sometimes 100s of different email addresses numerous times in a week (for different agile teams). This is extremely tedious and hampers the velocity with how we work in agile fashion.
As a workaround, we tried following:
- Attempted adding the internal non-licensed emails to our various teams, however, that is not permitted stating that the “User email@example.com is not part of your organization”.
- Tried opening up the second option “Anyone with the link at Company”. However, the non-licensed internal members are still unable to view/read the boards by virtue of this setting.
As a result, a lot of the individuals choose the path of making the board public (Anyone with the access to link). This alarms a security concern as we don’t want our internal boards to be made public.
I do understand that Miro may not want to open up their business model for non-licensed members, however, given the security risk there has to be a better way to be able to share the boards with say something like a ‘non-licensed internal team’ since you permit the boards to be shared individually anyway.
Please let us know what you think.
Thank you for addressing your question!
If I understood you correctly, you wish for a functionality of creating a special team within an Enterprise account consisting of external users that are not considered members of the organisation, or Guests.
Unfortunately, this is indeed not possible at the moment as all Enterprise team memberships imply being members of the organisation as a whole - otherwise, this would undermine the existing logic of how memberships wok in Miro.
There are two workarounds I can propose to improve the current situation for your case:
Hi Andrew, thank you for the very helpful insights.
While we are aware of the 2nd setting (password protecting Miro boards), could you advise more on the 1st setting?