Hosting group workshops

That is an awesome feature idea…! 

I know teams have succeeded in doing this multi-location simultaneous edit and chat with zoom break out groups.

Considerations for success:

• Diagram the visual / spatial flow of the meeting and present it at the outset of meeting
  • ex: “Break out groups will be these groups of people and will be located in these locations on the board, then ...”
• Have a Miro-competent lead( or two ) for each break out who is ready to ‘share screen’ in Zoom and guide each breakout. 
• For deeper, edit-level collaboration, make sure ‘collaborators cursors’ are visible (see below) and someone can guide you through the process.
• Cross-pollination…? Do the forks in the meeting road reunite only once…? 

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I tend to think of remote Miro participation in these manners -- and it changes how I think about meeting design and how to select appropriate Miro features. 

• Watch me present:
  • watching through external video conferencing tool 
  • verbally communicate
  • edit nothing
  • maybe a cursor point by a participant to orient their feedback (see below for visualizing cursors)
• Watch and light interact:
  • still likely watching through external video conferencing tool
  • interaction limited features of Miro (vote, comment, chat, notes). 
  • these interactions have to be setup and tested before a high stakes meeting. 
• Watch and edit-level interact / Casual Collaborators
  • likely flipping between ext. vid conf tool and miro board following audio of meeting and presenter’s visualized cursor. 
  • often a person’s first edit a board experience 
  • these interactions require a Miro-on-boarding warm up at the meeting outset. Miro > accounts > basic UI > first creations > orientation to the meeting board, agenda, and editorial guidelines. 
    • This is a perfect place to also onboard a person to the Miro video conf tool.  
  • sometimes this can be someone following the conversation and dropping comments and extra thoughts on to the board.  
  • two monitors for both collaborators is useful here
• Deep Collaborator: Dive in to Miro board in edit mode while talking over phone/conference call… the visualization of ‘collaborators cursors’ and some relative position direction mentions (e.g “up to the left of ___”) 
  • at this level of engagement and knowledge of video conf its fair to imagine using miro’s video tool. 

All you need to do is have a visual sharer

Hi guys,

That’s great. Thanks so much for your help. 

We deliver online innovation workshops (that were F2F pre-COVID) so this is very helpful indeed.

Hope you’re all safe and well, where ever you are!