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Restrict copying of team boards outside the team (intellectual property issue)

  • February 25, 2026
  • 1 reply
  • 5 views

Good afternoon everyone,

I hope someone here can help — I’ve been trying to find a solution to this for months.

We are an online school with a team of around 20 teachers.
Each teacher works with students on individual student boards, but at the same time we have 4 main school boards that contain all our core materials, lesson structures, and reusable content.

Teachers need access to these 4 main boards in order to copy materials into the student boards they work on.
However, the problem is that with this access they can also copy all materials into their personal Miro accounts, while this content is the intellectual property of the school.

So my question is:

Is there a way to allow team members to copy content only within the team (from the main boards to student boards), but prevent copying materials outside the team or into personal accounts?

If I completely restrict copying, teachers won’t be able to do their work, since every student has a separate board.

Has anyone faced a similar situation or found a workaround (permissions, team setup, structure, best practices, etc.)?

Thank you very much in advance — any ideas would be greatly appreciated!

1 reply

Eca
Mironeer
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  • Mironeer
  • February 26, 2026

Hi ​@kurnosova thanks for reaching out!

 

Currently in Miro, there isn’t a way to restrict copying only outside the team while still allowing internal copying. What is set up in your board permission settings will be applied to the users who access the board.

A few workarounds organizations use:

  1. Team-only templates or locked boards

  2. Keep master content on “library boards” in a team.

  3. Teachers duplicate content only inside the team by creating student boards in the same team.

  4. Communicate policy: personal boards are off-limits for copying.

 

If this is critical, you may share your idea to our Wish List. Hope this helps!