Best practice for documenting the same process across multiple departments in Miro

Hi ​@Team Everest thanks for reaching out!

• Mind Maps are great for visualizing workflows and decision paths clearly.

• You can also start with ready-made process templates and customize them to fit your organization.

There’s no single “perfect” structure, and practices can vary by team size and complexity — so I’d love to hear how others in the community handle cross-department processes as well. Feel free to share what’s worked for you!

Hi ​@Team Everest 

This is a fun question!  I assume you are a smallish organization, since enterprise companies probably purchase expensive off-the-shelf solutions for compliance (Adonis, Oracle BPA, etc.). Then audit trails, versioning, access control -- as well as SOPs not just process diagrams -- are all built-in.

Probably what I’d do in your case is to keep in mind that Miro boards can be nested inside Miro boards quite easily.  So you could have a team/space = cross-dept processes, and one of these re-usable boards located there would be embedded into multiple other boards in other teams, spaces.

For versioning, again if you are a smallish org not subject to massive compliance like a bank or pharma, I’d take advantage of the infinite size of Miro boards.  Keep the current process up at the top, and keep copies of the old versions directly beneath it. Has the advantage, you can see at a glance how the process has evolved. Or naturally use “duplicate” and create versions at the board level e.g. production_cheesemaking_pressing_V1, production_cheesemaking_packaging_V2.2

My gut feeling is that your naming convention for the boards is absolutely key - or if you have a few dozen boards you could get lost in a mess!

It will be cool to see if anyone doing this could chime in with some real ideas and suggestions!

​@Team Everest For documenting workflows, I would suggest Diagrams.

As ​@Eca mentioned, there are many templates available, e.g., Workflow Diagram Template.

Miro now has a Diagram format, which supports Synced copies which could support documenting cross-department processes without having to maintain and update multiple workflow diagrams — just add a synced copies of a workflow diagram to as many other processes as you need, and and you update the original version the updates are reflected in all copies.

Versioning

Miro supports board versioning — more on this here → Board history: versions.