Any tips for how to organise multiple miro boards?

Hi Jessie,

I find the use of th so called "spaces" extremely useful to keep boards organised. Beyond that at our large (12,000 employees) we use multiple teams This, not all boards are within a single team (which is also good practice in case you have some business separation matters to consider) - apologies if you are already familiar with both.

Regarding the naming convention for the boards themselves, I have to admit I moved away from using the date at the beginning of each (most people don't seem to remember when meetings were) and use team names / project names - that makes it easy to search for all relevant boards (including those that have been created outside of the team /project space).

Robin

HI ​@Jessie 

I have hundreds of boards - and now my organization is using Miro more and more - so I do what ​@Robin Head mentioned. But in my case it is worse because I work with many people inside and outside of my company.  

So on the PROCESS side . . . what I do is keep my own personal Miro board of links to other Miro boards, where I can then enter a description of each. This way I can quickly navigate to MY board to find other boards that may be of immediate relevance to me.

Potentially Miro could implement meta-data for the boards, like keywords or at least a description - but just like as with SharePoint, I have doubts that would help.

I rely on Miro’s search feature, which has greatly improved in recent times.  But naturally a chatbot-based search engine would be super: “Miro, please find all boards written last year that seem to be focussed on the mice-toaster project, where we are designing micro-sized toasters to help mice make grilled cheese sandwiches.” I think that is inevitable.

Hope this helps!

Cheers, Ken

​@Kenneth Ritley - 100% agree with the search function improvements, especially as it also searches across all the teams. Hence having the project/team name at the front makes it easier to find them.

I'm doing something similar in a one note file (don't shoot me!) where I keep a list of links etc. that I have shared with others. A lot of my colleagues don't have a license and are just guests. So they also needed a way to keep the relevant links.

I used to have a board per session, but to reduce the sprawl I'm now more moving towards a board per team and make use of frames (and direct links to board elements) to guide collaborators. That not only reduces the number of boards but also helps non Miro license holders to go back to the contents much more frequently (as they don't have to remember which of the umpteen links is the board they are looking for)

One thing that’s helped me and my team is setting up a  Dashboard Board - called Home Based. It’s just one Miro board that acts like a table of contents or interactive map - with organized clickable links with frames and sticky notes to all related project boards. We also add small preview images and color codes for quick recognition.

Use consistent naming for boards (like: ProjectName - Sprint/Phase - Date and group them into shared folders or projects. It keeps things searchable and gives your team one place to start every time.

Hope that helps someone out there 😄