Idea

Export to PDF with Comments


Userlevel 5

Two questions as follows: 

  1. How can I export comments
  2. How can I print comments in context

 

Ideally, i’d like to export a PDF with the comments opened on the screen - that would be useful for printing and sharing.

 

I have a shared workspace that has a bunch of comments on it. I’d like those comments to be expanded onto the screen and exported in a format that can be printed. 

Alternatively, I’d like to export the comments into a word doc or a google sheet.

In the above screenshot there are two comments.

When I export this to a best quality PDF, it looks like this

 

As you can see - the comments have disappeared. 

 


30 replies

Hi there,

I’m afraid, we don’t have this functionality yet, but it sounds like a good idea! So let me move this topic to a Wish List category. Let’s see how many people would also like to have this feature.

Userlevel 1

Hi,

 

Is there any development on this? It would be a very valuable asset.

 

Thank you,

Nuno Fortes

Userlevel 1

Hi,

Same here. It would be nice to hear that there is a development on this feature.

Best regards

Userlevel 3

I agree on this.  Exporting comments should be easy and should be available into a cvs or excel file.  My company (Sbux corp.) would love and are desperate for this!

Our CI team is using the comments section to capture process pain points but without an export feature we have to copy and paste into excel to use them. 

 

We’d really like an update on whether this feature is due to be developed soon, it seems to be the one major flaw we’ve encountered so far - we need to retain comments in a collapsible format when we’re working on the board live, but they contain vital info that needs to be recorded in outputs and copy/paste is very cumbersome and counterproductive! Any update on this feature would be much appreciated.

Userlevel 7
Badge +18

Hello Jason,

 

i have no idea why comments aren't shown in the export file.

I have the same problem. Seems that this isn't working.

 

Michael

 

Bump, bump, bump

 

What strikes deep here is that I think that there is cognitive dissonance:

Perception:

a Notes section, with a clear function for adding Comments.

A prominent Download option for Notes with options for .PDF or .DOCX, promising capture of the above

Reality:

Just the Notes are saved, the comments are ignored.

Disappointment on a couple of levels:  

1/ A UI that promises something that does not deliver

UI should at least confirm “Comments on Notes will not be saved”

2/ An incongruent ethos

Welcome to Miro, your collaborative co-working space; Your interaction and comments are important to us - as you can see by all this functionality to capture your thoughts. Go ahead, express yourself...

Oh, by the way, we think it’s important to only capture a subsection of your thoughts….

Userlevel 5
Badge +3

Would love to be able to export all the comments from a board to a csv file, we are using comments both for parking lot items as well as capturing the discussion from large group events.

YES! You need to be able to export comments in relation to where they were made (board name, object name)

 

Came here for this very same topic. Wanting to know how others are handling it.

Looks like it’s going to be painful to aggregate/collate/include the comments as an addendum to PDF export until this becomes a feature.

Userlevel 2
Badge +2

Hi, 

It would be great to have this feature. Also the possibility to copy/paste comments or comment chains from a board to the other (for ex when compiling results from multiple workshops into a single board).

Userlevel 1
Badge +2

Disregard - found it an upvoted!

How do we add this to the wish list as @Marina suggested so we can add upvotes? This is imperative to me. I am new here so don’t shoot me if I am missing something, LOL. 

 

 

Same for me, please! My company really needs both stick notes and comments in a pdf file. 

Badge

I second this feature this request to have comments copied between boards. My use case is that we’ve run workshops with different teams on different boards. We’re now collating each workshop board into one aggregated board and would like the comments to pull across when copying too.

 

Cheers!

yes pls allow export to pdf including comments; when will we get this feature?

YES having a way to organize, export and read comments would be very beneficial.  We do studio reviews for our Visual Design Class and quickly seeing who has the most comments is a good indication of engagement and interest. 

Big data and the analysis of data is critical to current review practices and should be an integral part of the process.

Not only comments, also NOTES should be exported in pdf and csv.

Bump, bump, bump

 

What strikes deep here is that I think that there is cognitive dissonance:

Perception:

a Notes section, with a clear function for adding Comments.

A prominent Download option for Notes with options for .PDF or .DOCX, promising capture of the above

Reality:

Just the Notes are saved, the comments are ignored.

Disappointment on a couple of levels:  

1/ A UI that promises something that does not deliver

UI should at least confirm “Comments on Notes will not be saved”

2/ An incongruent ethos

Welcome to Miro, your collaborative co-working space; Your interaction and comments are important to us - as you can see by all this functionality to capture your thoughts. Go ahead, express yourself...

Oh, by the way, we think it’s important to only capture a subsection of your thoughts….

Ah yes very true. Im a fairy new user and i wanted export just the comments a Client had made on a board  and to my surprise this was not possible.

For me this is a given!!! 

Hopefully this will be solved

Likewise - any updates on this?! 

Can we have an update to this feature? It`s desperately needed and I really don`t understand, why the comments cannot be exported at this time...

Userlevel 3
Badge +2

Hello,

I like the idea of doing a comments export but I have concerns/questions/ideas about how we plan this type of an export and how it will work for everybody.  Here are my thoughts on how I would frame it out initially. Please advise / critique...

But how to format them?

  1. Comments with numbers at the end of the document. Links from the comments to the drawings and links from the drawings with numbers placed at the location of each comment that link to the comment?
  2. Hover boxes over each image?
  3. Both? Some people will want to copy the comments to a flat format for further analysis or to use artificial intelligence to determine customers needs with the comments in general?

But I wonder what type of view everybody would want to see for the comments. Do you want them to be linked as numbers to the PDF and then as you click on the numbers you are taken to a long list of annotations at the end of the PDF export?  Or do you want them to be visual? 

 

If they are visual, today, I already have problems with exporting large frames to PDF. Miro will skip images and text. Some text sizes are too small and do not appear. There are lots of Quality Control issues with the current export. I have to zoom in multiple times and print again and again to get it working. Super frustrating.

So if we add comments to the mix, you might get a huge pdf like this?  What if you wanted to have comments in each page on a huge grid, for example?  Miro doesn't give you a way to split a frame and export it today. I use another tool https://www.tracker-software.com/product/pdf-xchange-editor.  This tool as I show below, allows you to split your PDF into a grid and then generate a new PDF with more bite size pages.

Can Miro consider doing something similar with their frame? Giving it special “print/pdf/google docs/docx” page breaks so that the frame can be exported with segmented and numbered pages?  Also if the comments are to be placed with each image, can the mechanism do an initial calculation of size and put the annotations on each page as a preview or at the end of the document as a preview or with no comments at all, etc. Then let the user dump the miro frame to their favorite tool (Docx, Google Docs, PDF, etc.)?

PDF-XChange Editor

Userlevel 3
Badge +2

I’m testing Miro and Padlet for statewide, virtual, collaborative brainstorming discussions  - Padlet at the very least will publish comments with the PDF they generate in context. From there, I can export the PDF copy and paste it into my excel/googlesheets. Granted, I can see how it would be difficult to create a way to print comment thread in context on the PDF Miro generates, but it would be so valuable to have at least the option to export to CSV in context to the object the comment is attached to. 

Miro is much more powerful as an overall tool than Padlet, but for this reason, I’m to the point where I’m considering paying to use more than the free version of Padlet. 

Comments are important to the process and allows us to do more than we could in person!

Idea: Could you at least make the comments exportable from the updates list?

All that said, I am in LOVE with Miro and look forward to continuing to find ways to use it. 

Wow… Padlet looks interesting. I've been asking Miro about audio files and video files for years.  Does Padlet allow you to record audio on their board directly? Is the audio searchable (as if I ran it through Dragon dictation). Do they enforce their limitations of 250MB for the video?  I guess I should try it.

As for your CSV idea, I guess I addressed it in my other comment on this thread… If Miro supports and export as a footnote or endnote (two different methods) then you could choose endnote and then copy all the text from the PDF, DOCX, Google Docs format into a google sheet… Or perhaps you want them to export the comments directly to google sheets and then use links and export all the images from docs and then you can open both documents together and navigate through all the images in docs while viewing the comments in order in sheets?

Userlevel 3
Badge +2

I’m testing Miro and Padlet for statewide, virtual, collaborative brainstorming discussions  - Padlet at the very least will publish comments with the PDF they generate in context. From there, I can export the PDF copy and paste it into my excel/googlesheets. Granted, I can see how it would be difficult to create a way to print comment thread in context on the PDF Miro generates, but it would be so valuable to have at least the option to export to CSV in context to the object the comment is attached to. 

Miro is much more powerful as an overall tool than Padlet, but for this reason, I’m to the point where I’m considering paying to use more than the free version of Padlet. 

Comments are important to the process and allows us to do more than we could in person!

Idea: Could you at least make the comments exportable from the updates list?

All that said, I am in LOVE with Miro and look forward to continuing to find ways to use it. 

Wow… Padlet looks interesting. I've been asking Miro about audio files and video files for years.  Does Padlet allow you to record audio on their board directly? Is the audio searchable (as if I ran it through Dragon dictation). Do they enforce their limitations of 250MB for the video?  I guess I should try it.

As for your CSV idea, I guess I addressed it in my other comment on this thread… If Miro supports and export as a footnote or endnote (two different methods) then you could choose endnote and then copy all the text from the PDF, DOCX, Google Docs format into a google sheet… Or perhaps you want them to export the comments directly to google sheets and then use links and export all the images from docs and then you can open both documents together and navigate through all the images in docs while viewing the comments in order in sheets?

Nevermind. I tested.  Padlet isn't secure.  They let you upload audio and video, but if you grab the link, even if you make it private, and paste it into incognito mode, it can be played.  This means that your company, ISP or VPN provider can see and scan any url and even though it's HTTPS, there is no authentication so they can open the link without even doing a man in the middle attack for the certificate.

 

I worry about these things with miro also and I wonder why we don't have a sync code that has to be entered on the client to encrypt the data that we upload to the boards.  Miro at least checks for identification. Padlet doesn't.  That's a no-go for me. Can't use a product that doesn't have security as #1… and I prefer products that actually put me in control of the private key that encrypts what I send to them...

Was just looking to see how to do this - definite feature we would like to see so we can include in project report etc

Userlevel 1

I would also like to have some additional comment features as a project admin:

  1. export comments in context - can they be added to visual notes automatically so that can be exported to pdf?
  2. copy comments along with content.  I recently tried to preserve a snapshot of a project by copying all the content off to the side and was hoping all the comments would also be copied so the main space could be cleared for new work
  3. Ability to clear all comments within a given frame

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