A brief history on our set up:
We are on the Business Plan and have Day Passes enabled. We also have SSO integrated and I am the Company Admin licence holder.
My business unit in our large organisation funded Miro for our own use, and we have made Miro available to anyone else in our organisation, as long as Board Owners fund the licences consumed on their boards.
With the SSO set up, anyone in our organisation (approx 4k employees) is able to activate an account. As our employees are discovering that Miro is available, I am rapidly receiving more notifications on a daily basis that individuals have activated a Day Pass and at $5AUD/person/day we are now spending hundreds of dollars in addition to our Full licences for what appears to be people simply satisfying their curiosity.
I have put a feature request in to Miro to ask that Company Admin holders are able to see a list of all projects and boards created in an account (not view board content unless I've been invited - just see a list in my dasboard of what’s been created) as well as see the boards that users are associated with. I’ve done this because I need to reconcile users to boards each month and charge back the licence usage to the relevant business units or projects.
I don’t know if the way I have set this up is actually efficient or effective, it’s just the way I’ve navigated myself through it.
How can I enable anyone in our organisation to join our account as a Free Occasional user, without them automatically being assigned a Day Pass?
What happens if I switch Day Passes off? How do board owners otherwise enable collaborators to edit within our organisation?
I was about to run a test with some willing new users to answer these questions, but I’d also like to hear from anyone in a similar situation.
Thanks in advance for any help here.