Organizing lots of documents

  • 17 February 2021
  • 3 replies
  • 1610 views
J

I’m looking for some advice and guidance on using miro for a working group.  If they are looking to post many documents, weblinks, images etc  within key themes - what is the best way to organize this? Folders?  Multiple boards?   Is it searchable?  Can they be nested within each other? 

If this a good tool for curating content/cataloguing content - or would you use a different tool such as google drive?  I like the visual nature of it, easy ability to upload - but I am not sure if Miro is a good tool for such work.  We are new at using it so any advice would be great.  

Thanks,

Julie

3 replies

Kiron Bondale
Userlevel 7
Badge +6

@Julie Stevenson -

There are no folders in Miro, but you could create projects as a way of organizing boards that are related to one another.

While Miro boards could be used for capturing content, its power is around collaboration so if the majority of the desired outcomes are for a one-way sharing of information there are better options out there such as Pinterest.

Kiron

Kiron D. Bondale, PMP, PMI-ACP, PSM II, ICP-ACC, DASSM, DAC, DAVSC, PMI-RMP
Robert Johnson
Userlevel 7
Badge +12

@Julie Stevenson - Adding weblinks to a board will usually just translate into minimum data and therefore negligible decline in Miro board performance (however, if everyone starts adding links using the Web page capture feature, that saves an image of the website, which uses more data).

Whenever files (PDF, Word, JPG, etc.) are uploaded into a Miro board, they are stored right within the board as well. So, when you say your group is “looking to post many documents”, whether or not to use a Miro board to store the documents will depend on:

  1. Your definition of “many”
  2. How large those files are
  3. whether or not you will need to share them outside of the Miro board
  4. and whether or not people need to collaboration on them, e.g., a Word or Google Document.

If “many” documents is going to become a number of document in which it is hard to organizing/find them in a Miro board or your participants need to access them without first having to go to a Miro board, then perhaps you’d want to put them in a cloud folder, e.g., OneDrive, Google Drive, Dropbox where they can more easily be worked as “files” in a “folder” Then, on the Miro board, you would just make a link to the folder, e.g.:

 

Visual Thinker | Volunteer Community Moderator
mlanders
Userlevel 7
Badge +9

Hi @Julie Stevenson 

another way to organize your documents is to place sections into the visual-notes area:

https://community.miro.com/miro-tips-tricks-best-practices-48/one-of-the-coolest-things-visual-notes-board-objects-2672

Michael

Using C o l l a b o a r d

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